Real Estate Agency: Property Sales CRM & Lead Tracker
A boutique real estate agency on the Costa del Sol was managing property listings in spreadsheets, leads in a basic CRM, and client communication through separate email tools. We built a unified platform that centralizes property management, automates lead nurturing, and provides real-time sales pipeline visibility.
€8,400
Annual Savings
20 months
Break-even Time
8h/week
Time Saved
€14,000 - €18,000
Build Cost Range
Before (Subscriptions)
Pain Points
- ✕Property data scattered across spreadsheets and listing portals
- ✕Manual lead follow-ups causing missed opportunities
- ✕No unified view of sales pipeline across agents
- ✕Per-seat CRM pricing scaling with team growth
After (Custom Build)
Included Modules
Integrations
Cumulative Net Savings
* Assumes €8,400/year subscription cost replaced with €16,000 one-time build + €720/year maintenance
What We Built
Property Management
Centralized property listings with photos, pricing, and status tracking across multiple portals.
Lead Pipeline
Visual sales pipeline with automated lead scoring and follow-up reminders.
Viewing Scheduler
Integrated property viewing calendar with automated confirmation emails and reminders.
Automated Outreach
Template-based email sequences triggered by lead status changes and property matches.
Results & Impact
- ✓Reduced software costs by €8,400 annually
- ✓Replaced 3 subscription tools with one unified system
- ✓Achieved break-even in just 20 months
- ✓Saved 8 hours per week on manual tasks
- ✓Eliminated data silos and manual syncing
- ✓Full ownership with no vendor lock-in
€25,200
Projected 3-year savings
Want Similar Savings?
Let's discuss how we can build a custom solution for your business.
Final pricing depends on specific requirements and scope.